Introducing Workspaces and Image Intelligence: Bring all your pursuits, in one place

One of the biggest pains AEC firms face when it comes to pursuits is that there is no easy workflow to translate decades of project experience into a compelling case for why our firm should win this pursuit.

It’s easy to say “Get the right projects, the right people, and the right proof points in front of the right client before the deadline.”

But when a new RFP drops, does that really happen? No!

In fact, as soon as an RFx drops, the first hour goes toward finding things rather than strategy. 

Where is the last proposal for a project like this? Who has the most current version of that resume? Which photos did we use last time we went after a municipal client?

And while that hunt is happening, the deadline is already running.

It’s not a time management problem. It’s a structural one. 

The firm's knowledge exists. The photos were taken. The proposals were written. You know it is somewhere there. But none of it is connected to the pursuit that needs it right now.

Every AEC firm we talk to is managing two problems simultaneously. 

1. The pursuit coordination problem: The RFP lives in email. The draft lives in a shared drive. The compliance tracker lives in Excel. The status update lives in someone's head. Getting everyone aligned before the deadline takes more coordination than the actual proposal work.

2. The image access problem: You know the photo exists. You remember shooting it. You can't find it fast enough, and by the time you do, you've spent an hour that should have gone toward the win strategy.

Both problems are expensive on their own. Together, they're why pursuit week feels the way it does. At Kantiv, we thought we could do better. So we did.

Introducing Kantiv Workspaces and Image Intelligence

Until now, running a pursuit often meant bouncing between tools. RFx analysis in one place, drafting in another, compliance checks somewhere else. Every context switch costs your team momentum.

The problem isn't any single tool, but the gap between them.

To solve the pursuit coordination problem – enter Kantiv Workspaces. 

Kantiv Workspaces

Upload an RFP and Kantiv reads it instantly, extracting requirements, deadlines, and scope so your team starts informed instead of buried in a 200-page document. 

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From there, Kantiv builds the storyboard outline, recommends the right people and projects from your firm's knowledge base, and generates a first draft grounded in what your firm has actually built and delivered.

Not just any draft, but one where every section traces back to verified past work, with zero fabrication.

What if I already have a draft ready?

If you have a draft ready, simply use the Draft Analysis within your Workspace and it surfaces insights and recommendations across every section. It helps you identify areas of weak alignment that can be improved, such as adherence to RFx requirements, gaps in win themes, sections that need stronger past performance mapping. Compliance checks verify every requirement before submission, so that nothing missed under deadline pressure.

What about confidential pursuits?

We’ve been in your seats, we get it. You can mark any workspace as private, and only you and the people you invite can view or collaborate on it. Sensitive pursuits, competitive situations, and pre-decision captures stay out of search, chat, and generation until you choose to open them up.

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Now coming to the second problem, the image access problem.

You have thousands of images across hundreds of projects. Someone commissioned those photos. Someone paid for them. Someone (maybe) spent time organizing them into folders with names that made sense at the time.

So why does finding the right image for a pursuit still take an hour?

The honest answer is that your image library was never connected to your pursuit workflow. It lives in a legacy system, like a DAM, or a shared drive, or a photographer's delivery folder. And the bridge between that library and the proposal being assembled right now has always been a person. Usually the same person who is also managing the pursuit.

Enter Kantiv Image Intelligence.

Image Management and Intelligence

Did we finally connect images to pursuits? With Image Management and intelligence, you simply search the image (either by file name if you remember it, or based on what’s in the image, or most used images, or if you have a low resolution image and want to find a hi-res image, etc.) and get the right image for your pursuit, even if nobody ever tagged it that way.

Image intelligence: For any image, see every document it has appeared in, how many times it has been used, whether I can find a high resolution variant, and what are the variants that exist. Know which assets are doing the heavy lifting across your proposal portfolio and which markets have coverage gaps. Build proposals with proven images based on evidence, not just whatever’s findable.

Reverse image search: Find any image by dropping it into the search bar or pasting it. No tags required. No folder hunting. No asking the photographer where the file was saved three years ago. Paste the image, find the match, move on.

IPTC and EXIF metadata: The tagging your team has already done becomes searchable from day one. You don't rebuild the library. You use the one you already have.

Coverage gap detection: Know which markets or project types your visual library doesn't cover well, before a pursuit exposes that gap. You commission photography proactively, not reactively.

Image variants: Generate alternate renditions in any format and dimension from a single source image without touching the original. A 10,000x8,000 RAW file becomes a 500x300 JPG in a few clicks.

And the Kantiv InDesign plugin connects both capabilities directly. Images curated in a Workspace are accessible from the plugin and drag straight into any layout. No downloading. No switching screens. No losing the thread mid-deadline.

Why both Workspaces and Image Intelligence right now?

The proposal and the image library have always belonged together. One tells the story. The other proves it. But for most AEC firms, they have lived in separate tools, managed by separate workflows, bridged manually by the same overloaded person who is also trying to run the pursuit.

Workspaces and Image Intelligence are not two separate features. They are one connected answer to the same underlying problem.

Your firm's best work, its most relevant projects, its strongest images, its proven win themes, should be working for every pursuit the moment the RFx lands. Not after someone finds it or after someone tags it, or worse after a lot of asking around.

From the first image to the final proposal, in one place.

Give Workspaces and Image Intelligence a spin!

If you are an existing user, please feel free to reach out to your Customer Success Manager for a 1:1 demo, and if you haven’t seen Kantiv yet, book a demo today.